The machinery in your workplace matters. From the computers that store and protect your information to the printers that are responsible for a huge portion of your communications, the technology sitting on desks or in corners is important to the simplest aspects of everyday business. However, this “relationship” of sorts comes with some responsibilities. If we are going to rely so heavily on technology, then we must first ensure that we make all the right decisions in acquiring that technology. This is especially true when looking for a copier–and the first challenge arises swiftly: buy, rent, or lease?
The Copier
Before you try to decide whether to buy, rent, or lease a copier, you’ll want to take a good look at your company itself. Watch the printing habits, the daily paper usage, the need for copies. Take in the rhythm of an average day. The next step is to analyze this information. What do you need? Which functions would be beneficial in a copier? Do you need color copies, or does black-and-white copying work just fine? Once you know a little more about what you need, it will be much easier to decide whether renting, leasing, or buying a copier is best for your unique company.
Buy, Lease, or Rent?
Once you’ve established what you need, it’s time to look at your options. Here’s a quick overview!
- Leasing. Leasing a copier comes with some very specific terms. You’ll need to be able to make payments on time, and it’s usually safe to say that leasing contracts are long-term (since getting out of them can be so difficult). However, if you’re looking at a temporary spike in copy requirement, a lease may be just the answer.
- Buying. If you’re going to buy a copier, you’ll need to put in a little more research. Make sure that you’ve selected the make and model that suits your needs the best- and don’t forget to think ahead, too, because what you need now may not be what you’ll need in the future.
- Renting. Some companies find that copiers aren’t necessary all that often. If you suspect that you’ll use a copier once a year- say, for tax season- and then just stack papers and balance coffee mugs on it, then the renting route is probably best for you.
Interested in a copier? Looking for reliable San Diego Copier Rentals? Contact us today!