Quick: take a look around you right now, wherever you may be, and see what kinds of papers are near you. Is there a notepad, filled with ten percent scrawled handwriting and ninety percent doodles and sketches? Is there a stack of paperwork waiting to be filled out, signed, sent off, or copied? Is there a file cabinet holding close all of the personal information that both you and your clients rely on for security and strong service? No matter what kind of paper is around you right now, you can bet that it’s covered in important information–and protecting that information is a priority. To do that, you need good security, good digital defense software, and, last but not least, a good document shredder.
The Importance of a Document Shredder
We know that any given piece of paper has countless bits of important information–but what would happen if a document wasn’t shredded and instead fell into the wrong hands? Identity thieves need only a few pieces of personal or confidential information to wreak havoc on finances, credit, and more–and you’re not the only one at risk. As a company working to serve countless clients, you are shouldering the responsibility of protecting their personal and confidential information as well as your own. That’s why a document shredder is such a crucial tool in document defense. However, before you get to work shredding away at all of those stacked-up papers, there are a few things you need to know about document shredders.
What You Need to Know
So, what are the key things to remember about document shredders? Let our San Diego Business Systems experts explain!
- Shredding methods. There are multiple types of document shredding, and each type appeals to a different workflow. Cross tab, professional firm, and strip cut document shredding are the three available methods; cross tab and strip cut are more personal and can be handled by an individual, while professional firm shredding requires a bin that is emptied regularly by an outside service.
- Types of info. In protecting your company’s confidential information as well as the information of your clients, it’s crucial that you decide what types of documents must be shredded and implement this as a policy throughout your business. Remind employees and coworkers to shred anything containing certain information, like contact info, confidential info, or addresses.
- The right organization. If you’re looking to add document shredding to your company’s workflow, you’ll likely want some expert help in choosing the right system and integrating the new policies. Our business systems experts can help you organize, solve problems, and answer questions.
Interested in more tips on document shredding? Looking for San Diego Business Systems experts? Contact us today!