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Is Your Multifunction Printer HIPAA Compliant?

printer security card

HIPAA compliance is a pretty big deal, both for your business and for your customers. Luckily, with this simple checklist, it's easier than ever to make sure that your multifunction printers are on the right track.

Keeping an Eye on Security

Security is one area where you can't afford to slip up. It's not just your reputation on the line--it's also your day-to-day efficiency, the safety of your customers and employees, and all the money you'd have to spend on recovery. That's why HIPAA compliance is so important: by following those guidelines, you're improving security throughout your company and encouraging good habits.

One great place to start checking for HIPAA compliance is your multifunction printer (MFP). These machines are often overlooked when it comes to security--which is why hackers tend to start an attack by targeting the printer.

Here's a quick checklist to help you see whether you're on the right track!

  • Do you use secure print tools?

If your employees hit "print" and then leave their documents on the printer tray, you've got a big security problem. Secure print tools like follow-me printing make sure that the MFP doesn't release a document until someone is standing there to enter the right code.

  • Do you encrypt data?

Encryption ensures that, in the event your MFP is compromised, attackers won't be able to do anything with your data. It's a simple but effective way to protect the sensitive information gathered and saved by your multifunction printer.

  • Do you update regularly?

Updates are crucial for protecting all machines and software. You should never put them off, because they generally include patches that address big security concerns.

This is just the basics. If you're worried that your multifunction printer isn't HIPAA compliant, contact us today--we're happy to help.