Document Routing & Capture

Document capture and routing allows for the direct delivery of electronic documents within an organization or to external destinations. Copy Link offers many multifunction systems that can handle document routing right out of the box with minimal configuration needed.

Capture

An electronic document management system begins with converting paper documents and hard copy files to an electronic format. Capturing your documents is simply converting paper documents to an electronic image.

To convert paper documents you can utilize scanners, Optical Character Recognition (OCR), typed word, etc., ensuring that the document is converted properly so you will later be able to route it to your desired destination.

Routing

The most common document destinations include:

  • email addresses

  • web folders

  • databases

  • network folders

  • accounting systems

  • CRM/ERP systems

Document Routing is different from document management. While management’s purpose is the retrieval of documents, routing is the document delivery system.

Communication between the document management system and your multifunction printing system benefits your company because captured documents are routed directly to your storage archive for use.

To learn more about electronic document capture and routing from Copy Link, please contact us today.